TERMS OF USE

The following Terms of Use contain the terms and conditions that apply to an individual’s or entity’s use of the Greens of Soham Site. Our Privacy & Cookies Policy forms part of these Terms of Use. As used in this Agreement, “We,” “Us” or “Our” refers to Greens of Soham, and “You” or “Your” refers to the user. “Site” means any Greens of Soham site posted on the World Wide Web.

1. ACCEPTANCE OF TERMS AND CONDITIONS
Use of Our Site constitutes Your acceptance of these terms and conditions and Your waiver of any and all claims against Greens of Soham, its parents, subsidiaries, affiliates, contractors, agents, officers, directors or employees arising out of Your use of Our Site or any materials, information, opinions or recommendations contained on Our Site.

2. MODIFICATION
We may modify any of the terms and conditions in these Terms of Use, at any time and in Our sole discretion, by posting a change notice or a new user agreement on Our Site. IF ANY MODIFICATION IS UNACCEPTABLE TO YOU, YOUR ONLY RECOURSE IS TO TERMINATE YOUR USE OF OUR SITE. YOUR CONTINUED USE OF OUR SITE FOLLOWING OUR POSTING OF A CHANGE NOTICE OR NEW TERMS OF USE CONSTITUTES BINDING ACCEPTANCE OF THE CHANGE.

3. COPYRIGHT

3.1 Use.
All content included on Our Site, such as text, graphics, logos, button icons, images, audio clips and software, is Our property or that of Our content suppliers and is protected by UK and international copyright laws. The compilation (meaning the collection, arrangement and assembly) of all content on Our Site is Our property protected by UK and international copyright laws. All software used on Our Site is Our property or that of Our software suppliers and is protected by UK and international copyright laws. You may electronically copy and print in hard copy portions of Our Site for the limited purpose of placing an order with Us or using it as a shopping resource. Any other use-including reproduction for purposes other than those noted above, modification, distribution, transmission, republication, display or performance-of the content on a Site without Our prior written permission is strictly prohibited.

3.2 Penalty.
Unauthorised copying of the software, or failure to comply with the above restrictions, may result in severe civil and criminal penalties. Unauthorised duplication of the software constitutes copyright infringement and may be punishable by fines or imprisonment. In addition penalties may allow the recovery of actual damages based on the number of copies produced plus the profits of the infringer for willful copyright infringement.

4. DISCLAIMER
WE PROVIDE OUR SITE ON AN “AS IS” AND “AS AVAILABLE” BASIS. WE MAKE NO EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE OPERATION OF OUR SITE OR THE INFORMATION, CONTENT, SOFTWARE OR MATERIALS AVAILABLE ON OUR SITE (INCLUDING, WITHOUT LIMITATION, WARRANTIES OF FITNESS, MERCHANTABILITY, NONINFRINGEMENT, OR ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF PERFORMANCE, DEALING OR TRADE USAGE). IN ADDITION, WE MAKE NO REPRESENTATION THAT THE OPERATION OF OUR SITE WILL BE UNINTERRUPTED OR ERROR-FREE, AND WE WILL NOT BE LIABLE FOR THE CONSEQUENCES OF ANY INTERRUPTION OR ERRORS. FURTHER, WE TAKE NO RESPONSIBILITY FOR THE CONTENT OF ANY LINKS PROVIDED THROUGH OUR SITE OR FOR THE SITES OF OTHERS THAT LINK TO OUR SITE.

5. CONFIDENTIAL INFORMATION
We do not accept or consider unsolicited material, product suggestions or original or creative ideas (collectively, “Materials”) submitted through Our Site. If despite this policy you submit any such Materials, We will deem it Our property. We will not treat the Materials as confidential, and We will not be liable for any use or disclosure of such Materials. Without limitation, We will own the exclusive rights to the Materials and will be entitled to unrestricted use of the Materials for any purpose, commercial or otherwise, without compensation to the submitter of such Materials.

6. LIMITATION OF LIABILITY
WE WILL NOT BE LIABLE FOR ANY INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES (OR ANY LOSS OF REVENUE, PROFITS OR DATA) OF ANY KIND ARISING IN CONNECTION WITH THE USE OF OUR SITE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, OUR AGGREGATE LIABILITY ARISING WITH RESPECT TO THIS AGREEMENT WILL NOT EXCEED THE AMOUNT PAID US BY YOU IF ANY, FOR ACCESSING OUR SITE.

7. INDEMNIFICATION
You will defend and hold harmless Greens of Soham, its parents, subsidiaries, affiliates, contractors, agent, officers, directors and employees against all claims, losses, damages, liabilities, costs and expenses (including reasonable legal fees and costs) made due to or arising out of a violation of these Terms of Use or Your use of this Site, including, without limitation, any claim arising out of unauthorised links to Our Site.

8 MISCELLANEOUS

8.1 Nonwaiver. If We fail to insist upon or enforce strict performance of any provision or right under the terms and conditions of these Terms of Use, it will not be construed as a waiver of any provision or right; rather, the same will be and remain in full force and effect.

8.2 Choice of Law. These Terms of Use will be interpreted, construed and enforced in all respects in accordance with the laws of England and Wales to the exclusion of any other law which may be imputed in accordance with choice of law rules applicable in any jurisdiction. The 1980 U.N. Convention on Contracts for the International Sale of Goods or any successor thereto does not apply to these Terms of Use.

8.3 English Language Governs. It is the express wish of the parties that these Terms of Use be drawn up in English. C’est la volonté explicite des parties que ces termes d’usage soient rédiger en anglais.

8.4 Independent Contractor. These Terms of Use will not be interpreted or construed to create or evidence a partnership, joint venture or franchise relationship among the parties or as imposing any partnership or franchiser obligation or liability on either party.

8.5 Compliance With Laws. You will comply at Your own expense with all statutes, regulations, rules, ordinances and orders of any governmental body, department or agency that apply to or result from Your use of Our Site.

8.6. Severability. If any provision of these Terms of Use will be unlawful, void or for any reason unenforceable, then that provision will be deemed severable from and will not affect the validity and enforceability of any remaining provisions.

PRIVACY & COOKIES POLICY

This policy describes how we collect and use information arising from visits to our website. The policy does not cover other websites linked from our website.Personal information. If you contact us, for example by using the enquiries form, you will provide information about yourself. We only use this information to respond to your enquiry. We do not disclose personal information unless we are legally required to do so.Anonymous information. Cookies are small files of data that websites place on a visitor’s computer. We use cookies: (i) to keep the visit intact, if the website is hosted across a number of servers; (ii) for analysis of visits; (iii) when the map of farm locations is displayed; (iv) at log-in to a private section of the website; (v) when documents are downloaded or videos are viewed, and (vi) when the enquiries form is used. We use the cookies in a way which does not identify anyone personally.By continuing to use this website you are deemed to have consented to the use of cookies.Most web browsers (for example Internet Explorer, Mozilla Firefox) allow control of cookies through browser settings. If cookies are blocked, that may reduce the functionality of the website.

CCTV Policy

Contents

  1.  Scope. 2
  2.  Purpose of CCTV. 2
  3.  Limits on use of CCTV. 2
  4.  Evidence from CCTV footage. 2
  5.  Storage of CCTV footage. 2

1.     Scope

This policy sets out how the organisation’s approach to the use of CCTV in the workplace affects employees.Cameras are normally located in grading buildings, public areas and car parks. Using CCTV is necessary for the organisation’s legitimate interests. Cameras are installed for investigating health and safety incidents but may also be used to deter criminal activity.The data controller is Spearhead International Ltd.

2.     Purpose of CCTV

The organisation will not use CCTV for monitoring the work of employees or finding out whether they are complying with the organisation’s policies and procedures.CCTV will be installed only if the organisation decides after an impact assessment that it is a necessary and proportionate way of dealing with a problem. The organisation will ensure that all cameras are set up in a way that ensures that there is minimal intrusion of staff privacy, and that any intrusion is fully justified.In areas of surveillance, signs will be displayed prominently to inform employees that CCTV is in use. If workers access the relevant areas, their images will be captured on CCTV.

3.     Limits on use of CCTV

CCTV will not be operated in toilets, private offices or changing rooms.Concealed CCTV is only used in grading areas for food safety.

4.     Evidence from CCTV footage

CCTV evidence may be used against an employee in disciplinary proceedings only where such evidence tends to show, in the reasonable belief of the employer, that he or she has been guilty of serious misconduct. The employee will be given a chance to see and respond to the images in these circumstances.

5.     Storage of CCTV footage

Images from CCTV footage will be securely stored, and only authorised personnel will have access to them. This will normally include members of HR, an employee’s line manager, and managers in the business area in which the footage is taken. However, information would normally be shared only in this way if the organisation has reason to believe that a criminal offence or serious misconduct has occurred. Surveillance information may also be shared with law enforcement agencies for the purposes of detecting crime.The images will be retained only long enough for an incident to come to light and any investigation to be conducted. In normal circumstances, CCTV footage will be securely deleted within 30 days.Workers whose images are recorded have a right to view images of themselves and to be provided with a copy of the images. Workers making such a request should provide the organisation with a photograph or a description of themselves, together with the relevant time and date of the image, so that they may be easily identifiable. If you want to make a request, please send the request to sar@spearheadgroup.co.uk.Workers will be allowed access to such images within one month of the request, although in some cases, particularly where large amounts of data are processed, that time may be extended to three months.

 

Job Applicant Privacy Policy

Contents

  1.  Scope. 2
  2.  What information does the organisation collect?. 2
  3.  Why does the organisation process personal data?. 2
  4.  Who has access to data?. 3
  5.  How does the organisation protect data?. 3
  6.  For how long does the organisation keep data?. 3
  7.  Your rights. 4
  8.  What if you do not provide personal data?. 4

1.     Scope

This policy refers to the EU General Data Protection Regulations (GDPR) and applies to Spearhead International Ltd and Greens of Soham Ltd and any related subsidiaries.

As part of any recruitment process, the organisation collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

The data controller is Spearhead International Ltd and Greens of Soham Ltd.
2.     What information does the organisation collect?

The organisation collects a range of information about you. This includes:

  • your name, address and contact details, including email address and telephone number;
  • details of your qualifications, skills, experience and employment history;
  • information about your current level of remuneration, including benefit entitlements;
  • whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and
  • information about your entitlement to work in the UK.

The organisation may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests.

The organisation may also collect personal data about you from third parties, such as references supplied by former employers and information from criminal records checks. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

 

3.     Why does the organisation process personal data?

The organisation needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.

The organisation has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide on whom to offer a job. The organisation may also need to process data from job applicants to respond to and defend against legal claims.

The organisation may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. The organisation processes such information to carry out its obligations and exercise specific rights in relation to employment.

For some roles, the organisation is obliged to seek information about criminal convictions and offences. Where the organisation seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, the organisation may keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

CVs that are sent speculatively may also be kept on file for future recruitment exercises.

 

4.     Who has access to data?

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

The organisation will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The organisation will then share your data with former employers to obtain references for you, and if necessary the Disclosure and Barring Service to obtain necessary criminal records checks.

The information which you give to us may be transferred to countries outside the European Union (“EU”). For example, some or our third-party providers may be located outside of the EU.

Where this is the case we will take steps to make sure the right security measures are taken so that your privacy rights continue to be protected as outlined in this policy.

By submitting your personal data, you’re agreeing to this transfer, storing or processing.  Where our third-party suppliers are in the US we have ensured that their services fall under the “Privacy Shield” whereby participating companies are deemed to have adequate protection and therefore facilitate the transfer of information from the EU to the US.

 

5.     How does the organisation protect data?

The organisation takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

 

6.     For how long does the organisation keep data?

If your application for employment is unsuccessful, the organisation will hold your data on file for 3 months after the end of the relevant recruitment process.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

 

7.     Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require the organisation to change incorrect or incomplete data;
  • require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
  • object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact hr@spearheadgroup.co.uk

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.

 

8.     What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all.

 

Greens of Soham Ltd.

Registered in England & Wales Number: 3915025
Registered Office: Beaufort House, 136 High Street,
Newmarket, Suffolk, CB8 8JP, UK